General Data Protection Regulation 2018:
How we use pupil information
We process personal information relating to our pupils and may receive information about them from their previous setting, Local Authority, the Department for Education (DfE) and other professional agencies.
We hold this personal data to:
This information will include:
Pupil and next of kin contact details, gender, date of birth, national curriculum assessment results, attendance information, any exclusion/behavioural/pastoral information, Free School Meals and Pupil Premium eligibility, any accident or incident information, information from previous school or pre-school setting, pupil’s secondary school after they leave us and personal characteristics such as their ethnicity, religion and language, any special educational needs they may have as well as relevant medical information.
Our lawful basis for processing information is:
(The Education act 1996)
(The Education (information about individual pupils) (England) Regulations 2013)
Sharing personal data
Organisations that we are most likely to share personal data with are:
If you need more information about how Shropshire Council or DfE collect and use your information, please visit:
Shropshire Council LA Website: https://www.shropshire.gov.uk/access-to-information/
DfE Website: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
https://www.gov.uk/education/data-collection-and-censuses-for-schools
Protecting your personal data
To ensure your child’s information is kept safe we have the following controls in place:
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so.
Your rights regarding pupil data
Individuals have the right to request access to information about them. This is called a Subject Access Request. Please forward any request to the school admin or Business Manager email address. Alternatively, see a template form available on our website.
Please contact School reception if you wish to:
Concerns regarding school processing of data
If you have a concern about the way the school are processing your data or your child’s personal data, please raise this with the school in the first instance by contacting.
Email: businessmanager@colehamprimary.co.uk
Email: tim.goodman@318education.co.uk
If however you are dissatisfied with our response to your concerns you can of course contact the:
Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
Website: https://ico.org.uk/
* The Information Commissioners Office deals with concerns and complaints relating to data protection and freedom of information legislation.